This is being informed to you with great regret that we have canceled the invitation sent to you to attend our annual conference as a speaker. This decision has been taken because you failed to fulfill our specific requirements.
We arrange this conference every year to discuss a diverse range of topics related to multiple issues. Philosophers, businessmen, entrepreneurs, and people from all walks of life participate in our conference with zeal and zest. The agenda of this year’s conference was to discuss the polarity of the world and issues arising because of it. We invited keynote speakers from all parts of the country to take part in this conference and to share their valuable suggestions.
People raised their concerns over last year’s conference where some speakers spoke controversially in favor of extremism. This year, we wanted to check on all speeches to avoid the forbidden content. For this purpose, we requested all speakers to send their materials to our scrutiny committee to get their content verified. Unfortunately, you did not send your content beforehand. My assistant tried to remind you many times, but you failed to respond every time.
Your suggestions are valuable, but such kind of carelessness was not expected from you. Now there is no option left for us but to cancel the invitation we extended to you earlier. Management has taken this decision because the content is important, and it cannot be presented to the audience without proper scrutiny.
I hope you will understand the overall scenario. We shall invite you to our next conference and I hope you will fulfill all the formalities then.
Sincerely yours.
(Sample -2)
Subject: Invitation cancellation regarding [XYZ]
Dear Lee,
I regret to inform you that our invitation to you as a speaker at our national heart conference hereby stands canceled due to unavoidable circumstances. Now the conference has been postponed and will be held at a suitable date.
Every year we invite renowned cardiologists from all parts of the world to participate in our national heart conference. We were happy to receive an acceptance letter from you. Unfortunately, we had to delay the conference because the government has imposed a ban on all types of gatherings due to the pandemic.
The importance of this conference cannot be denied because heart attack is a leading cause of death across the globe. Millions of people die every year because they don’t have any awareness of heart attacks or chronic heart diseases. Our NGO has been working in this field for the last 15 years and is spreading awareness among the masses about the most common preventive measures against heart diseases.
Our efforts seem to be fruitful because thousands of people registered for this informative event. Moreover, we had invited famous cardiologists including you as keynote speakers. We are sorry that your invitation is being canceled just a week before the conference. We can understand your inconvenience because you had reserved your ticket. Compensation is also being sent along with this letter.
It was not anticipated that government would impose a lockdown across the country. Once the situation gets better, we shall again send you the invitation letter after making the necessary arrangements for the conference. I hope you have understood the whole scenario which led to the cancellation of your invitation and this valuable event. We are looking forward to seeing you soon.
Yours sincerely.
