Paternity benefits are one of the fundamental incentives for an individual to apply at a particular place that offers them. Although these benefits should be added like other regular and basic benefits like health and dental insurances unfortunately not all small-scale organizations or businesses give paternity benefits.
Moreover, it’s always refreshing for the employees to receive as many benefits as they can and this is the alluring factor of a position. Nevertheless, there isn’t one static, universal policy for paternity leave as each company has its own terms and conditions for every benefit it provides to its workers. The company policy not only aims to introduce employees with their due rights but also their implications. It is a means to ensure that the employees understand what their rights are and how can they avail them. For this purpose, the companies write a paternity benefits policy letter to staff to elaborate on all the conditions and clauses.
Furthermore, a company also defines what constitutes an individual as a parent since the definitions of parenthood are changing rapidly with time. Whereas only the biological father used to be deemed as responsible for the upbringing of the child, the mother’s husband or an individual who has adopted the child also falls into the same category hence are eligible for paternity leave.
Additionally, the letter also sheds some light on the duration of the paternity leave and also if the employees will be given a different rate per hour than they usually are. Also, if the standard benefits and upgrades applied to all employees are also maintained in this period or not. It also mentions all the documents one needs to apply for the leave.
Below is a draft of a paternity benefits policy letter to staff for you if you need a little presentation on the details we’ve given above. You can thank us later!
Sample Letter
Dear Employees,
It has been intimated to you that ABC Solutions have decided to introduce its upgraded paternity benefits policies to all its employees. We are dedicated to enhancing the quality of life of our staff and believe in providing maximum benefits for a mutually healthy relationship.
Firstly, we would like to propose what constitutes an individual as a parent.
- Biological father
- Stepfather; husband of the mother
- An individual who’s adopted a child
The paternity leave period will comprise of 2-weeks in ordinary circumstances, but it is subject to amendments if an employee has special requirements.
Your leaves will be totally paid at the rate (per hour) you were hired at. Moreover, any standard upgrade (i.e. the annual increment) will be applied to all the employees without any exemption. In case, you have an important project held up, you will continue to execute it after your leaves are completed.
These policies will be implemented from the first working Monday. Should you have any queries, please feel free to contact Mr. Kimmel in the HR department during work hours.
Sincerely,
CEO
