Letter to Announce an Employee for a Position

An employee within an organization is sometimes upgraded to a new position due to his experience and commendable work performance. Alternatively, employees may be assigned added responsibilities by being appointed to certain organizational committees. Such upgrades and appointments are announced to the rest of the staff.

Here is how to write an official letter to make such an announcement. Discuss the New Appointment

Begin the letter by announcing the new appointment. Make this announcement with delight and pleasure. State the employee’s name and old or current company designation. You may also briefly discuss the employee’s background, such as how long they have served the company.

Explain the Organization’s Decision

Discuss why the company has chosen a particular employee for the new appointment, among many others. State how they fit the required role because of the relevant skills and experience.

Discuss the Employee’s Qualities

Shed light on the employee’s work skills. Discuss their main qualities briefly for the information of the readers as well as to express appreciation for the chosen employee.

State their Main Responsibilities

Since the employee has been designated a new position, state how their responsibilities have changed. On the other hand, if appointed to a particular committee, discuss their role while they carry on with the duties of their current designation. All of the discussion should be brief.

Express your Trust in him.

State that you Are Confident that the employee will carry out his new duties well and express your Trust in his abilities.

Letter -1

It is our honour to announce that Mr XYZ, the Head of the Finance Department, will be taking over as the Branch Manager at our newly opened branch at (location). His skills and experience make him well-qualified for the job. He has the ability to make our new branch flourish through his dedication and hard work.

XYZ has been working with us for the past 8 years. He quickly made his way from the Assistant Manager role to the Head of the Finance Department. He has led a number of our projects with successful results. His impressive leadership qualities and charismatic personality make him the best choice as our new Branch Manager.

We thank him for accepting the position and taking on the critical responsibility of running a brand-new branch. We wish him all the best and complete confidence in his abilities.

Letter to Announce an Employee for a Position

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Letter -2

It is our pleasure to inform all the staff that Miss Jane is the new head of the Organizing Committee at ABC Corporation. She is one of our most valuable employees in the HR department. She has earned her new role through her consistent performance and impressive organizing skills.

Miss Jane has been a member of this committee since last year. Therefore, she is well aware of the required responsibilities and duties. Her primary job in this role will be to oversee all our corporate events and office parties. These events will be organized under her supervision, while the other committee members will perform the tasks assigned to them by her.

We are pleased with her appointment. She is a well-qualified candidate for this job, and the company trusts her skills and experience and expects the best from her.