1:
Subject: Concern for not completing the project on time
Dear Johnson,
I am writing you this letter in response to your performance report submitted by your manager yesterday. In that report, it has been mentioned that you have been failed to complete and submit that project which was allocated to you a month ago. He was of the view that one month was plenty much time for a project to be completed but you, owing to your sheer negligence, have failed to complete it within a specified limit of time.
This act of yours is not tolerable at all within an organization like us because we do not compromise on quality as well as the standard of our services. Today, if we are standing tall in the market, it is due to the fact that we meet the deadlines specified by our customers in terms of completion of projects.
Let me know you that your unprofessional act has put a big question mark on your performance and I have a lot of concerns about it. I was happy after appointing you as project manager keeping in view the importance of that project and was hopeful about its timely completion but now I have come to know that I was wrong and the project should have been allocated to somebody else in the office.
You must be well aware of the fact that such acts of negligence are dealt with strictly in our company but I, before taking any step, want to listen from your side first. You are therefore directed to attend the meeting with me along with all the project documentation at the meeting room of the company head office tomorrow at 10 a.m. sharp. Any further decision will be taken thereafter.
Yours sincerely,
[XYZ]
2:
Subject: Concern for not completing the project on time
Dear Alex,
Yesterday, while I was reviewing the monthly performance reports of my company employees sent by their respective managers, I came across yours and one thing made me extremely worried and that was your failure in terms of completion of the project on time.
As per your manager, you were given sufficient time of three weeks in order to complete a very important project but due to your negligence, the project has not been completed and is still pending which is an alarming thing for the company. Remember, your inefficiency has placed a big question mark in front of your performance.
Mr. Alex, I have a lot of concerns as far as your performance is concerned. I was not expecting this kind of activity at least from your side. You must be knowing this fact that I appointed you on the basis of your performance in the previous company where you were working. Your current performance has made me disappointed and I have been forced to think in a different way considering your position in the company and nobody else but you are solely responsible for this.
Retaining such inefficient employees in a company of a good repute can prove disastrous for its existence and we too have no space for such employees and have a zero-tolerance policy for such negligence.
This letter also aims to inform you that the coming month is going to be an important one for your job because your performance will be monitored strictly and any final decision will be taken afterward. Moreover, I want to meet you personally in order to sort out and resolve the issue, if there is any. I shall be available in the company conference room tomorrow from 10 a.m. to 12 p.m. You are directed to meet me there tomorrow.
Yours sincerely,
[XYZ]
