Category: LETTERS

Dear Sir, I deeply apologize for my misbehavior during the science lesson that day. It was inappropriate and disrespectful to you, and I also know that you are not expecting this kind of misbehavior from me. I am filled with feelings of guilt because of my heinous act which took place in form of quarreling with my classmate in your presence. I am extremely sorry for the distress which has been caused to you from my side. On [date], I was listening to your lesson with full concentration. My classmate…

Dear Sir, my name is Johnson, and I am working as a floor supervisor in your company for the last 5 years. I formally request you make a change to my current shift schedule.  Currently, I am working from 8:00 p.m. to 5:00 a.m. In the duty roster for the upcoming month, I have been assigned the morning shift from 9:00 a.m. to 4:00 p.m. I request you to change it for some personal reasons. Due to my limited salary, it has become very difficult for me to fulfill all…

Dear Sir, I hope you will be fine and enjoying the best of health. My name is Hasnain, and I have been studying in your school from grade 1 to 10. I am pleased to inform you that I have recently shifted to the USA along with my family. I am writing you this request letter to provide me with a certified copy of my birth certificate. The USA is the country where you have to prove your age, nationality, visa status, and most importantly, your identity. All search formalities…

Dear [NAME], this letter has been penned to respond to your request for a raise in the basic salary. I am writing on the behalf of Finance Manager who has taken your request into account for review. Your request for the raise is under discussion with other members of Human Resources, the Supervisor of the Department of [NAME THE DEPARTMENT], and the Directorate of Employee Affairs. It has been expected that they will look into the time gap between your last raise and the current period. They will also look…

Re. Request for Proposal (RFP) for Legal Assitance in the Policy Analysis and Policy Desing Dear [NAME], I am [NAME], writing to you a request for proposal (RFP). I am working in the [NAME THE COMPANY] as a [DESIGNATION]. We are looking for a professional full-time service for legal assistance in our project of policy analysis and policy design. We want a professional team of lawyers or attorneys to look into the legal implications of the project and inculcate all the legal sections related to company law’s policy management in…

I am pleased to inform you that my team has successfully completed the construction project assigned to us on 12th October 202X by you. A two-story school building spanning an area of (details) has been built by my team according to the specifications and requirements provided by you in our official contract. We are delighted to have achieved our project goals within our deadline. As per your demand, 30 classrooms have been built. There are five rooms for administration offices in the north wing. Moreover, the Principal’s office, measuring X…

I am dispatching herewith our weekly construction report. This week, starting from (date) to (date), my team has been able to make progress with the construction of rooms on the ground floor of the building. The complete job, however, will take further two weeks before we move on to the next floor. There have been 15 workers on the job with full attendance from each worker all 5 days of the week. The work has progressed smoothly without any issues related to safety. All ISO rules regarding safety and health…

I am Johnson, Assistant manager, Stars Chemicals Pvt. Ltd. and this letter is being written on behalf of company management. The annual audit report has revealed that one laptop was missing, and this is the same laptop that you borrowed from the company. It means that you are in unlawful possession of the company’s laptop and your negligence has created great problems for the company. You gave resigned on [date]. After your resignation, it was your duty to return all the company belongings including your laptop. Under clause 3 of…

I can imagine how inconvenient you will be feeling after not being able to meet the annual sales target. A remarkable decrease in our sales was observed last year and ultimately, it led to our failure in meeting our annual sales targets. Being the team leader of the sales department, I take full responsibility for this decline. I am writing this letter to let you know about certain loopholes which remained unidentified. Resultantly, our sales decreased drastically, and it led to the overall destruction of our sales plan. To lessen…

This warning letter is being issued to you after it has been proved that you are indulged in misusing a company vehicle. In response to a complaint lodged against you by your manager on [date], a fact-finding committee was constituted. After a careful investigation of the matter, the committee found the following facts. On [date], a vehicle was used for committing a criminal act. It has also been confirmed by a concerned police station. It was found that you had been using the company vehicle for your personal purposes. An…

I am expressing my gratitude for awarding me the experience certificate. Thank you very much to management. Without their sincere support, I would never have been able to achieve this milestone for which my efforts are being acknowledged today. Working for [XYZ] organization was a useful experience in my professional life. It was the most beautiful thing which happened to me in my life. Besides, I would like to appreciate the management for sparing some time from their busy schedule and awarding this experience certificate to me. To me, this…

It is to bring to your notice that we are not satisfied with the cleanliness service of our newly hired sweeper. He shows negligence in his duties. Clusters of garbage and waste materials can be seen in the streets of society. Due to his negligence, society’s environment has become unhealthy and unhygienic, and we all are vulnerable to being attacked by various diseases. The matter has been discussed again and again in the council meetings, but no attention was paid to this issue. Regretfully, there is no use in building…

I am bringing to your notice an important issue regarding repairing the toilet. We are facing pathetic toilet conditions since the very first day of our relocation to this building. I would like to inform you that a winter sale is expected over the next few days. I hope that there would be an influx of thousands of people, but we have two toilets in working condition out of six. It takes 2 to 3 minutes to flush the water properly. We can’t even think about starting the sale in…

This letter of mine must be taken as a notification regarding the maintenance of proper cleanliness in office toilets. During my last visit to the office, I became extremely worried about seeing the poor sanitation and cleanliness condition of the toilets. Everything in the toilet was revealing itself in a clear way. The toilet floor was full of wrappers and used pieces of tissue paper. The remarkable growth of fungus could be seen at various places in the toilet room. You all are sensible employees and belong to educated families.…

(1) Dear Employees, I am writing this letter to lure your attention to a grave concern of the company regarding our employees’ behavior. We have come to note that a lot of our employees from multiple departments have started exhibiting a lack of responsibility recently in the context of punctuality. We are witnessing a few employees have made it their regular habit to reach the company quite late. After observing this pattern for a couple of days, we decided to address this concern verbally with our relevant workers. However, to…