Category: LETTERS

Employees The company invites all its employees to a special Thanksgiving dinner to be held this Saturday the 26th of November at (venue). We hope everyone will be free on the weekend to join us for the festivities. Let’s celebrate this holiday and express our gratefulness for the success brought to the company by the harmonious teamwork of the entire staff. We are thankful for the loyalty and dedication of our employees. Please arrive at the venue at 6 pm sharp. We look forward to seeing all of you. Colleagues…

I hope you will be fine. My name is Johnson, and I am writing you this request letter because the HR manager has just informed me that my 3 days’ salary will be deducted this month. He also told me that the penalty is being imposed on me due to my continuous and uninformed absence from the office. I know that company has made its policy according to which an employee can avail of a maximum of two holidays in a single month. I also know that salary for the…

I regret to say that the behavior of my boss is not going well with me. Therefore, I have decided to end up taking the hard decision of resigning from this job. This letter of mine must be considered as my resignation on 15 days notice which is a requirement of our employment agreement. I have made this decision due to the rude behavior of my boss who is polluting the peaceful working environment by means of his abusive language. Honestly speaking, his presence is destructive for the company because…

Re. Termination of the Lease Dear Mr. [NAME], Due to different reasons, I have decided to end our month-to-month lease which will be effective after [DATE]. We are planning to renovate the house and sell it within a month. I need to invest some amount in my business which impels me to sell my house. I am very sorry if it causes you any trouble. On [DATE], we entered into a contract/agreement of a month-to-month lease. You paid an advance payment of $X and paid monthly rent. I have checked…

Sample #1 Re. Letter to Announce New Business Dear residents of [Area], I am delighted to announce the opening of my new superstore in the town. The name of the store is [OFFICIAL NAME OF THE STORE]. I am incredibly hopeful that the store will fulfil all the needs and expectations of the nearby residents. It has all the required items for domestic households. I have tried my best to make everything available in every possible way. The store offers various discounts in different sections. Moreover, we have collaborated with…

On [date], I placed an online order for 50 inches LCD on your website. I received it about a week ago. After proper installation by your technical team, my family started using it, but I am sorry to say that the LCD is not working properly. Since the very first day of delivery, its color had been fading and it is not working manually too.    Your product is having many faults therefore, I want you to replace it. I also received a warranty letter with this product. It was…

I am sorry for arriving 20 minutes late and putting everyone in trouble at the office. Soon after my arrival, I came to know that we were about to lose an important client due to my tardiness. I know that was an important event of the annual sales meeting and you have directed all of us to reach the office 30 minutes before time. I want to explain that I became late due to circumstances beyond my control. On [date], I left home one hour before the meeting to ensure…

I hereby submit my formal request to replace the equipment. I purchased this equipment from your outlet on [date]. Now I need to replace it immediately. The reason behind my request is dead I am working in an office with a lot of technological advancements. The equipment I bought from your outlet has been declared as obsolete whereas all the employees in my office are using modern and up-to-date equipment. There is heavy usage of this equipment in the office whereas the cost of its maintenance and repair is very…

Thank you very much for giving me an opportunity to request sponsorship for my football team. I have been running Stars Football Club for the last five years. In this short span of time, more than 500 people have become members of this club. We are providing world-class training facilities to all members. With the help of business giants, we arrange a football league every December. The said league is expected to be held very soon and I am asking for sponsorship for my football team through this letter. By…

The purpose of writing this letter is to warn all those employees who remain absent on Friday and Monday. These two days are considered as most important from a working point of view. The situation has become alarming and management has raised grave concerns over it. You have full right to avail of two holidays per month. It becomes stressful when you miss two important working days of a week which causes a ripple effect and it produces a bad impact on workload management and teamwork. The company has laid…

This letter is being issued to you for being idle at the workplace. I received a lot of complaints from your manager but every time I ignored them thinking that you would soon change your behavior. Unfortunately, no such improvement has been reported so far. On [date], your manager sent me a plethora of complaints against you. He brought to my notice that whenever a new task is assigned, you always put it off. Similarly, you cause a significant delay in the completion of important tasks, and every time you…

This is being informed to you with great regret that we have canceled the invitation sent to you to attend our annual conference as a speaker. This decision has been taken because you failed to fulfill our specific requirements. We arrange this conference every year to discuss a diverse range of topics related to multiple issues. Philosophers, businessmen, entrepreneurs, and people from all walks of life participate in our conference with zeal and zest. The agenda of this year’s conference was to discuss the polarity of the world and issues…

Respectfully stated, my name is Johnson, and I am a student in your software management class. I want to inform you that I cannot attend your classes for one week due to a genuine reason. My father works as a civil engineer in India. Last year, he bought a big farmhouse in Shimla. Now he has invited all of us to spend some time with him. Therefore, my elder siblings have decided to visit him during the upcoming week. I will have to go with them because none of my…

Food Product Development Proposal Letter I am delighted to put forward this proposal for the development of a new food product. Our company has been producing a whole range of snacks for kids for over 10 years. It is time we introduce something new and catch the attention of more potential customers. As the Manager of the company’s Research and Development department, I have been working with my team on the assessment and feasibility of the development of different types of food products. After 6 months of rigorous research, we…

Online Toy Store Business Proposal Letter This is with reference to our casual meeting that took place last week regarding potential business ideas. I am pleased to have come up with a proposal for a viable and profitable business. According to my market research, running an online toy store can be commercially successful for us. The details of this idea are discussed below. Firstly, running an online business means we don’t have to bear the cost of store rent and related overhead charges. Similarly, we don’t need to hire salesmen.…